For Parents

School Information

School  Hours

8:50 a.m. arrival of students
9:00 a.m. announcements
10:20 a.m. recess
10:35 a.m. classes resume
12:00 p.m. lunch
12:55 p.m. recess ends
1:00 p.m. classes resume
2:36 p.m. recess
2:51 p.m. classes resume
3:40 p.m. departure of students

We respectfully request that parents driving their children to school, use the parking lot for drop offs. Also if you are picking up your children during the day or at dismissal time, please use the parking lot.

All recess times have a minimum of two supervisors for the playground.  

Lunch begins at noon Students will eat their lunches in the classrooms. Hallway supervisors will circulate between classrooms.  A supervisor will also be assigned specifically to the kindergarten class. The students have a minimum of 20 minutes to eat.  Outdoor recess follows lunch, unless indoor recess is necessary due to poor weather conditions.

Our school follows a 6 day cycle.  This cycle is recorded on the school division yearly calendar.  A monthly school calendar of events is also sent home for your information.  

The kindergarten class follows the odd days of the cycle.

School Administration

  • All visitors to the school are required to report to the office upon arrival, and sign a visitor log.
  • Parents/guardians picking up their children are requested to report to the office and wait for their child at the office. A call to the classroom will be made, so the student may be dismissed from the classroom.  A sign out/ sign in system for parents picking up their children and/or returning their children from appointments prior to dismissal, is being used to record who is present in the school.
  • .Toys and electronics must remain in backpacks for the duration of the school day.
  • Insurance coverage is required for students.  School Accident Insurance is economical to purchase.  Forms for this insurance are sent out early in the school year, but are available at any time.  If your children are not covered through a parent/guardian’s insurance plan, please consider the School Accident Insurance Plan.
  • If your child will be absent from school, please call the office or send an email to explaining the reason for the absence. If your child will be absent from the school for a period of time such as family holidays, please inform the office and the classroom teacher by note or phone call.  As a safety precaution, we do attempt to call home if your child is absent without prior communication with the school.  
  • Our school is an allergy aware school.  We respectfully request that you do not send food containing nuts.  There are also children and staff with additional allergies and sensitivites.  For example, we have members of our school with sensitivities to gluten products, eggs, and seafood. Also, due to severe allergic reactions, we request that everyone avoid the use of products with strong scents.
  • Students will be allowed to use the telephone, after approval, from their teachers or office personnel.
  • If a child requires medication during school hours, a written plan and signed form from the student’s doctor giving formal authorization and direction to the school must accompany any medication (as per PRSD policy). This form is available at the school.   Medication will be administered by the principal and/or a designated adult.
  • We expect all children to be appropriately dressed for seasonal weather and for a school environment. All clothing should have appropriate wording/messages.  Ball caps are to be removed upon entry into the school. For safety reasons, students should wear outdoor runners with socks at recess time.   
  • Should the school be closed due to adverse weather or other events, notification of the school closure will be made on the division website.  In addition, public service announcements regarding school closures are made on local radio and television stations.  
  • Please list an emergency contact person for your child on the registration form.  We will also require authorization from parents for their children to be released into the care of someone other than the custodial parent.
  • Formal reports are sent home in November, March and June.  Scheduled student led conferences are planned to coincide with the reporting periods in November and March.  Communication between the school and home is essential to the successful education of a child.  Please contact your child’s teacher if you have any questions or a concern about your child’s learning between reporting periods.
  • Sometimes there are life events that have an impact on your child.  Please let your child’s teacher know of changes you feel may have an effect on your child’s learning. Parents can request the support of our social worker for their child at any time.
  • Please record your child’s name on the tags of your child’s clothing.  When clothing is misplaced, clear identification means a quick return of items to the owners.
  • Our school has an active Parent Advisory Council (PAC) which meets monthly.  The PAC function is to:
  • Advise the principal on school matters as they pertain to school improvements, policies, organization, and activities.
  • Participate in the development of the annual school plan.
  • Participate in school reviews and receive feedback on actions taken.
  • Promote community interest, understanding, and involvement in the school and its governance.
  • Establish ongoing communication with all parents of the children enrolled in the school and with community regarding activities, expenditures and recommendations.  The council is representative of their priorities and concerns.
  • Supports school activities through fundraising projects.
  • Volunteers are an important part of our school.  We welcome your support. Volunteers are  required to complete a Criminal Record check and Child Abuse Registry check, depending on the activity.
  • Milk is available for purchase at the school through a ticket program.  Order forms are available from the office throughout the year.
  • Students in grades 3, 4, 5 and 6 have the opportunity to participate in extra curricular activities during lunch hour.  
  • Sometimes classroom teachers expand the students’ curriculum experience by conducting classes off the school site, but within a reasonable walking distance from the school. Teachers will inform parents of the specific objective of this experience.
  • Library books may be signed out and renewed by the students.  A request will be made to return all books prior to the end of June.


Code of Conduct

St. Francois Xavier Community School

Code of Conduct

In accordance with the Manitoba Education and Advanced Learning legislative framework for Safe and Caring Schools, St. Francois Xavier Community School has established the following school code of conduct to ensure appropriate behavior is observed by the students and staff of our school.

We have four guiding principles for our school:

Be Safe

Be Respectful

Be Responsible

Be Positive

Our school discipline program is based on the Above the Line Program developed by Corwin Kronenberg.  The goal of the Above the Line program is to promote a safe, caring environment where all students are taught the difference between appropriate and inappropriate behavior.  In the program, behavior is divided into three behavior categories:  Above the Line, Below the Line and Bottom Line.

Students and staff are expected to demonstrate Above the Line behaviors based on our school principles.  Teachers and students will develop exemplars of what safe, respectful, responsible and positive behaviors should look and sound like in our school. If a member of our school community makes a bad behavior choice resulting in Below the Line behavior, the individual will be expected to assume responsibility for the behavior and will be required to fix the problem through restitution, an intervention and/or a consequence.

A consequence will follow these guiding principles:

  • It will be related to the behavior
  • It will be delivered respectfully
  • It will be reasonable according to the developmental level of the child

Some examples of interventions and consequences are:  

  • Informal discussion with an adult (teacher or educational assistant) or the principal.  Parents may be contacted regarding the circumstances of the discussion.
  • Parental Involvement where a discussion is held, by phone or in person, to determine the next steps to respond to a specific behavior.
  • School Counsellor/ Resource Teacher meet with a student to develop a plan for changing attitudes and improving student behavior.  Parents will be informed of the plan.
  • Formal Interview in which the student, teacher, principal, and/or school counsellor meet to develop a plan for changing the student’s behavior.
  • Withdrawal from classroom on a temporary basis because the behavior is deemed to have a negative impact on the classroom learning environment.  Parents will be informed if a prolonged withdrawal is recommended.
  • Removal of privileges such as access to the playground, extracurricular activities, and/or bus transportation.  Parents will be informed.
  • Restitution/Compensation to compensate for damages incurred to school division property by the intentional or negligent action of a child.  Such compensation may be monetary, but could also be community service.

Some behaviors are totally inappropriate at school and are considered Bottom Line Behavior.   A Bottom Line Behavior is a violation of the law and division policy.  A Bottom Line Behavior will require involvement by the principal, parent(s)/guardian(s) and may require the involvement of the Superintendent, the Prairie Rose School Division Board of Trustees and legal authority.  Student suspensions for short or long term will be determined. The following behaviors are unacceptable and are considered Bottom Line Behavior:

  • Threats to the safety of the students and/or staff
  • Abusing another student physically, sexually or psychologically, verbally, in writing, or otherwise
  • Bullying another student
  • Discriminating unreasonably on the basis of any characteristic set out in subsection 9(2) of the Human Rights Code
  • Using, possessing, or being under the influence of alcohol or illicit drugs at school

In addition, the following actions will not be tolerated at the school site:

  • Gang involvement
  • Possessing a weapon, as “weapon” is defined in section 2 of the Criminal Code ( Canada)
  • Harassment/Discrimination
  • Threats to self and others

The students and staff must also adhere to Prairie Rose School Division and school policies respecting the appropriate use of:

  • The Internet, including social media, text messaging, instant messaging, websites, and email, and
  • Digital cameras, cell phones, and other electronic or personal communication devices

The students and staff of St. Francois Xavier Community School must behave in a respectful manner and comply with the code of conduct. We also expect that anyone visiting our school will behave in a respectful manner while present at our school.  Our goal is to create a safe, caring learning environment for all of our school community members.